Bellwether Careers: Investment Management Jobs

The Portfolio Administrator will work closely with Portfolio Managers, Relationship Managers, Advisors, Custodians, fellow Portfolio Administrators, and clients, providing timely, accurate information and service support in the administration of client accounts. The ideal candidate will have excellent people skills and be client-service-centric with the ability to manage time efficiently and prioritize work. The successful candidate is a team player, ready to take on new challenges, works well under pressure, and utilizes excellent problem-solving skills to help others.

This position reports to the Manager, Operations.

Duties and responsibilities

Relationship Manager

• Liaise with and respond to requests from clients, custodians, Portfolio Managers, Advisors and Relationship Managers
• Ongoing relationship management with clients, including servicing of daily ad-hoc client and Portfolio Manager requests
• Work with team to manage outgoing and incoming communications, improve processes and assist with event management and coordination of other marketing activities
• Other responsibilities are dictated by the business's needs in sales, client service, and administration
• Take on additional responsibilities with an attitude of doing whatever needs to be done to help the team achieve success

Account opening / Administration

• Facilitate account opening, closing and ongoing administration with clients, Custodians, Advisors, Relationship Managers and Portfolio Managers
• Ensure new client paperwork is complete and filed accordingly
• Follow-up on deficient paperwork
• Set up and monitor account transfers through to completion
• Set up automatic withdrawals/deposits, wires, EFT’s etc.
• Assist in maintaining databases, such as new securities, dividend records
• Assist in the review of new account openings
• Update internal record-keeping system during client transitions
• Assist in updating system with manual prices, foreign exchange rates, dividend records and other functions as required
• Daily upload of client account activity from Custodians and subsequent reconciliation of accounts
• Monthly Book Value Reconciliation and Performance Verification of client accounts
• Monthly follow-up on DSC Mutual Fund information
• Create and mail Welcome Packages for new clients
• Review / Correct and mail Quarterly client Statements
• Investigate and update transfer in’s with zero book values on a quarterly basis
• Ongoing general administrative support

Qualifications

• Strong computer skills including Microsoft Office suite, CRM software, portfolio management and accounting software
• Knowledge and application of AML procedures. Past training is an asset
• Canadian Securities Course or other industry or college courses in the area of financial services or investment management would be an asset
• Collaborative spirit and comfortable working both in a team environment & on individually assigned tasks
• Can-do roll up the sleeves attitude, quick learner with a thirst for knowledge and the ability to excel in a fast-paced, quick-change environment
• Post-Secondary education in business is an asset but not a requirement
• Prior experience working with and for High Net Worth Private Clients is an asset

Working conditions

This position is currently hybrid, reporting into the Oakville Office 3 days/week

Bellwether Investment Management Inc. is an equal opportunity employer committed to diversity and inclusion. Disability-related accommodations during the application process are available upon request. Any information you send us will be treated with complete confidence.